JOB DESCRIPTION

PROJECT

Integrated Shelter, Food Security and Livelihoods Support for Safe, Dignified and Sustainable Return in Abul Thohur (Idleb) and Madiq Castle (Hama)

DUTY STATION

Idlib, Syria, with regular field visits to Abul Thohur and Madiq Castle

REPORTS TO

Finance Department, IHH Gaziantep Office

PROJECT DURATION

1 October 2026 – 30 September 2027

ABOUT THE PROJECT

IHH is implementing an integrated humanitarian and early recovery project in Abul Thohur, Idleb Governorate, and Madiq Castle, Hama Governorate. The project combines shelter rehabilitation, winterization and core NFI assistance, cash-for-food assistance, bakery rehabilitation and subsidized bread, agricultural support to wheat farmers, and rehabilitation of community irrigation infrastructure.

POSITION SUMMARY

The Field Finance Officer will support the day-to-day financial administration and control of project activities in the field, coordinating closely with the IHH Procurement Department and the Finance Department at the IHH Gaziantep Office. The role focuses on reviewing payment documentation, maintaining accurate financial records, supporting timely payments and advances, tracking expenditures, and ensuring that transactions comply with IHH procedures and donor rules.

KEY RESPONSIBILITIES

Financial Transactions and Documentation

· Review payment requests, invoices, receipts, claims, purchase orders, contracts, and other supporting documents for completeness, accuracy, and appropriate authorization before processing.

· Support the processing and documentation of approved payments, cash advances, per diems, and other project-related expenses in accordance with IHH procedures.

· Maintain well-organized financial files and transaction registers, ensuring that all supporting documents are properly coded, filed, and readily available for review.

· Verify that expenses are recorded against the correct project, budget line, and activity, and promptly follow up on missing or inconsistent documentation.

Cash Management and Reconciliation

· Maintain accurate records of cash received and disbursed, where applicable, and safeguard cash and financial documents in line with IHH cash-handling procedures.

· Track cash advances and ensure that they are liquidated within the required deadlines, following up with staff and activity teams on outstanding balances.

· Support regular cash counts, reconciliations, and checks of financial records, reporting any discrepancies to the Finance Manager.

Budget Monitoring and Reporting

· Maintain project expenditure trackers and support periodic budget-versus-actual reviews in coordination with the Finance Manager and Project Manager.

· Flag unusual expenses, potential overspending, underspending, or other variances and provide accurate supporting information for follow-up.

· Contribute to periodic financial reports, expenditure forecasts, payment plans, and other financial information requested by the Finance Manager.

· Support audit preparation and internal or donor financial reviews by retrieving and organizing complete records and supporting documentation.

Programme and Field Coordination

· Coordinate closely with the IHH Procurement Department and the Finance Department at the IHH Gaziantep Office, as well as programme, logistics, and field teams, to clarify procurement and payment requirements, verify supporting documents, and facilitate the timely processing of approved transactions.

· Support financial documentation and field-level verification related to project activities, including shelter rehabilitation, cash assistance, food assistance, bakery support, agricultural activities, and irrigation rehabilitation, as assigned.

· Ensure that beneficiary- or supplier-related financial records are handled confidentially and shared only with authorized personnel.

· Immediately report suspected fraud, irregular transactions, conflicts of interest, or breaches of financial procedures through the appropriate IHH reporting channels.

Compliance and Other Duties

· Comply with IHH financial policies, internal controls, anti-fraud and anti-corruption requirements, safeguarding standards, and applicable donor rules.

· Maintain accurate, up-to-date, and auditable financial records, both electronically and in hard copy where required.

· Perform other finance-related duties assigned by the Finance Manager that are consistent with the position and project needs.

Qualifications and Experience

· Bachelor’s degree in Accounting, Finance, Business Administration, Economics, or a related field.

· At least two years of relevant experience in finance, accounting, or financial administration; experience with an NGO or humanitarian organization is an advantage.

· Practical experience reviewing payment documents, maintaining financial records, handling advances, and supporting reconciliations.

· Good knowledge of Microsoft Excel and other MS Office applications; experience with accounting or financial management systems is an advantage.

· Good understanding of internal controls, supporting-document requirements, and the importance of compliance with organizational procedures and donor rules.

Skills and Competencies

· High accuracy, attention to detail, and strong organizational skills.

· Integrity and ability to handle financial information with discretion and confidentiality.

· Good communication and coordination skills, with the ability to work effectively with programme and operations colleagues.

· Ability to prioritize tasks, meet deadlines, and work under pressure.

· Fluency in Arabic and a good working knowledge of English are required; Turkish is an advantage.

· Willingness to travel regularly to project locations in Abul Thohur and Madiq Castle.

Application Note

IHH is committed to safeguarding, accountability, equal opportunity, and the prevention of fraud, exploitation, and abuse. The selected candidate will be expected to comply with IHH policies and code of conduct.